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One challenging part of the hiring process is informing an applicant that he or she will not be getting the job. The attached file contains a letter that you can customize and send to an unsuccessful applicant. The rejection letter should honestly inform the applicant about the prospects for future consideration for employment. If an applicant was just edged out by someone marginally more qualified, and you plan to keep the applicant in mind if you need to expand again, say so.
Also included in the attached file is a letter that may be used to acknowledge unsolicited applications.
The file is in rich text format (RTF) that is suitable for use with most word processing programs used in the Windows environment.
Sample rejection letters