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The attached file contains a form that is designed to help you document a thorough background check on any applicant you may wish to hire. It's important to do a background check to make sure you get the right employee and to make sure that the applicant has been truthful about his or her background and skills. Documenting the checking that you do will help you defend yourself against any claims of negligent hiring by showing that you did the best job you could of making sure that the applicant was fit for employment.
The file contains a one-page form in rich text format (RTF) that is suitable for use with most word processing programs used in the Windows environment.
Reference checking documentation form
Included are the following:
- Fill-in areas to allow you to document what personal references you contacted, when and how you contacted them, and what they said.
- Fill-in areas to allow you to document what employment references you contacted, when and how you contacted them, and what they said, including information about how long the applicant worked at their company, if they would rehire the applicant, and what job and level of pay the applicant had.
- A fill-in section that allows you to indicate which kinds of records you checked, when you checked them, when you requested them, and what they indicated.
Documenting the Reference Check