Job Description Form

Position Description	
		Date:__________	
Job Title:		Employment Status:	
	Regular 		
Incumbent:		Temporary		
	Full-time		
Department:		Part-time		
	Intern		
Supervisor’s Name/Title:		Reg. hours worked: _______/wk	
	Exempt   	Non-exempt  	
	
A position description is written to describe work currently organized and performed by a fully qualified employee (who possesses knowledge, skills, and experience required by the position). One should be on file for each regular full- and part-time position. Attach a copy of the last position description prepared for this position. 
	
When was the last time this position description was updated? Date:	
	
What is the overall purpose and objective of this position (why does the position exist)?	

		
	
List in order of importance the major responsibilities of the job and estimate the percentage of time spent on each responsibility (the main function of the job may or may not be the one where the most time is spent). 
	
1.				%	
					
2.				%	
					
3.				%	
					
4.				%	
					
5.				%	
					
6.				%	
					
7.	Able to react to change productively and handle other essential tasks as assigned.				
	Total:		100	%	

Is this position closely, moderately, or minimally supervised?		
Please explain: 	
	
Does this position have supervisory responsibility (i.e., responsible for hiring, firing, performance appraisals, etc.)? Yes _____  No _____  If yes, list the number and title for positions that directly or indirectly report to this position (i.e., three secretaries, four programmers, etc.): 	

	
Does this position have access to confidential information? Yes _____  No _____  If yes, please explain:

Does this position have access to or handle company funds? Yes _____  No _____  If yes, please explain:	

Is it important to this position that the incumbent be able to communicate fluently in English? 
Yes _____ No _____  If yes, please explain: 	

What kind of work experience (including length of time), training, and/or level of education is necessary 
for this position?	

 	
List any required technical skills (typing, computer skills, etc.):	

	
What other special training and/or abilities are necessary to qualify for this position? 

	
Check any of the following factors that are important to successful performance in this position:	
	Problem Solving
Analytical Ability
Communication Skills

	Bilingual
Interpersonal Skills
Dexterity 	

Describe the requirements of this position that make these factors important: 	

Working Conditions	
Are there particular working conditions associated with this position that should be noted (i.e., working environment, hours of work, travel, work space, etc.)? Yes _____  No _____  If yes, please explain:  	

	

Analysis of Physical Demands of Position 	
Check physical demands that apply.
	Describe job responsibilities that require physical demands checked.	
1.	Strength
a. 	Standing
	Walking
	Sitting

b. 	Lifting
	Carrying
	Pushing
	Pulling	
 _____ % of time
 _____ % of time
 _____ % of time

 _____ poundlbs.
 _____ lbs.
 _____ lbs.
 _____ lbs.

	

	

		
2.	Climbing
Balancing	

		
3.	Stooping
Kneeling
Crouching
Crawling

		

		
4.	Reaching
Handling	

		
5.	Speaking 
Hearing

		
6.	Seeing
Depth perception
Color vision

		

		

SAMPLE JOB DESCRIPTION—NONEXEMPT (production)	
JOB TITLE      Assembler/Packer 	WORK TEAM LEADER?	DIVISION/	Operations	
	yes                no         x	DEPARTMENT	Rectangle Dedicated Line	
LOCATION     	___ part-time: ___ hours	DATE WRITTEN	July 18, 1999	
	  x   full-time			
REPORTS TO		
Name	Title	
SALARY GRADE	SALARY RANGE	SHIFT	
			
PURPOSE  (Include primary accomplishments, products, and services, who benefits from them and how.)	
	
The purpose of an assembler/packer on the rectangle dedicated line is to complete a partially completed work surface 	
and package it according to standards.	

	
ESSENTIAL DUTIES (What do you have to be able to do to achieve the desired results of your job? Include	
management and leadership responsibilities for work team leaders.)	
	
•	Visually inspects and transfers work surfaces into boring machine.	
•	Assembles and attaches understructures to work surface.	
•	Packages completed work surfaces, instruction sheets, and correct parts.	
•	Knows and adheres to standards of quality.	

GENERAL DESCRIPTION (How would you describe this job to someone who has never done it?)	
	
This job has five workstations. One station has two people working together. Assemblers rotate between stations every	
two to four hours. Assemblers are responsible for making  sure their coworkers know the correct parts that go with each	
work surface. The variety of work surfaces include _________________. Many assemblers perform tasks such as	
keeping the work area clean, maintaining tape dispenser machine, gathering parts needed for assembly, sliding spacers	
on screws, etc.	
They can refer to the booklet prepared by the Quality Control engineers (located at the line site) to learn quality	
standards.	
This job is done while standing and working on a work surface that is 35 inches off the floor. The tools used are stratovac	
(pneumatic lifter), air driven, in line screw-driver, and, infrequently, pliers. The product moves through the line at a rate of	
one every 1½ to 3 minutes. Work surfaces vary in size from 24" x 24" up to 30" x 96", and in weight from 27 to 116 	
pounds.  They are lifted with a partner off the line, into a box, and onto a pallet. The highest point it is lifted is roughly six 	
feet.	
MINIMUM REQUIREMENTS (What is required to perform the Essential Duties?)	
	
•	A minimum of three years of production experience.	
•	Ability to do essential duties.	
•	Ability to understand and follow English instructions.	
•	Ability to transfer 27 to116 pounds with help of another person, a distance of six feet.	

I have reviewed and determined that this job description accurately reflects the position.	

	
				
Work team leader signature			Date	           Employee signature		Date	
  	
FOR STAFFING USE ONLY	
Posting #									            Posting Date __/__/__	
EEO Job Group	

SAMPLE JOB DESCRIPTION—NONEXEMPT (office)	
JOB TITLE      Staffing Specialist 	WORK TEAM LEADER?	DIVISION/	People Services	
	yes                no         x	DEPARTMENT	Staffing	
LOCATION     	  x   part-time:   30  hours	DATE WRITTEN	August 23, 1999	
	  x   full-time			
REPORTS TO		
Name	Title	Manager of Staffing & Work Force Diversity	
SALARY GRADE	SALARY RANGE	SHIFT	
			
PURPOSE  (Include primary accomplishments, products, and services, who benefits from them and how.)	
	
The purpose of a Staffing specialist is to support the Staffing Department by providing general recruitment assistance. 	

	
	
ESSENTIAL DUTIES (What do you have to be able to do to achieve the desired results of your job? Include management	
and leadership responsibilities for work team leaders.)	
	
•	Conduct reference checking.	
•	Administer weekly job postings.	
•	Schedule interviews.	
•	Prepare monthly employment summary reports.	
•	Prescreen candidates.	
•	Administer relocation policy.	
GENERAL DESCRIPTION (How would you describe this job to someone who has never done it?)	
	
A major responsibility of this position (about 40 percent of one's time) is spent on checking employment references on all 	
final candidates. A minimum of two references are checked on the external candidate as well as verification of any higher	
education degrees. An additional 20 to 25 percent of one's time is spent on the scheduling of candidates for interviews of	
nonexempt positions. This involves scheduling the candidate with a Staffing representative and also the hiring work team 	
leader. Another responsibility is to prepare the weekly job postings. This involves verifying information on personnel 	
requisitions and ensuring an accurate description of the job is posted internally. It often means verifying specific	
information with the hiring manager; the Staffing representative; and, if necessary, the Compensation manager. Finally, 	
about 20 percent of one's time is spent assisting employees on relocation. This involves educating the employees on the 	
relocation policy and ensuring that expenses are in accordance with the policy. It also involves serving as a liaison 	
between the employee and various professional moving companies.	

MINIMUM REQUIREMENTS (What is required to perform the Essential Duties?)	
	
An associate's degree in business administration and three or more years of experience in personnel or general	
administration. Appropriate clerical experience may be substituted year-for-year for the degree.	

	
	
I have reviewed and determined that this job description accurately reflects the position.	

	
				
Work team leader signature			Date	           Employee signature		Date	
	
FOR STAFFING USE ONLY	
Posting #									            Posting Date __/__/__	
EEO Job Group	

	Title: Computer Operator	
	FLSA: Nonexempt	
General Summary	
Sets up and operates computer and machinery peripheral to computer for purpose of providing information to requesting corporate departments. Work requires knowledge of programming and computer logic and of methodology to run computer system. Work requires ability to read and comprehend instruction manuals in order to make minor repairs to computer equipment. Trains new computer operators. Reports to Computer Operations Supervisor.	
Principal Duties and Responsibilities	
	1. Sets up and loads computer equipment with required items and prepares computer equipment for 	operation.	
	2. Operates computer and machinery peripheral to computer for purpose of providing information to requesting corporate documents.	
	3. Performs tasks necessary to prepare computer-provided information for delivery to requesting 	departments and delivers information to requesting corporate departments.	
	4. Troubleshoots minor equipment malfunctions and corrects them as directed by computer operation 	manuals.	
	5. Trains new computer operators in methodology of operating computer system.	
	6. Maintains log of all work processed. 	
Knowledge, Skills and Abilities Required	
	1. Ability to read computer instruction manuals and comprehend directions therein in order to remedy 	minor computer equipment malfunctions. This is normally acquired through completion of a high school 	education.	
	2. Knowledge of programming and computer logic in order to perform tasks listed under Principal Duties 	and Responsibilities, above. This is normally acquired in three to six months of basic technical training.	
	3. Knowledge of methodology to run computer system and to troubleshoot minor computer equipment 	malfunctions. This is normally acquired with one to two months of on-the-job experience.	
	4. Interpersonal skills necessary to train others in computer system methodology.	
	5. Physical ability to stand and walk. Physical ability to lift and carry items weighing less than 20 pounds 	for 25 to 30 percent of work time.	
	6. Ability to meet deadlines.	
Working Conditions	
	1. Sufficient noise 50 percent of working time from equipment peripheral to computer to cause mild 	physical discomfort.	
	2. Sufficient measures of electricity in use to cause harm to operator upon serious malfunction.	
Approvals	
Name 		Title 		Date 		
		
Name 		Title 		Date 		
		
Name 		Title 		Date 		

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.