If you’re like most people, you probably share a love/hate relationship with the copier in your office. A copier is an essential tool that almost all businesses rely on, but the machines can be complicated to use and frustrating when they malfunction. If you’re in the market for a new one, it’s helpful to understand what you’re looking for in order to make the best purchases for your business.
Digital copiers are sometimes called multifunctional products (MFPs) because they offer more functions than a simple copier. Most MFPs allow scanning, printing and faxing. Scanning and faxing features often are sold as add-ons, so it is up to the buyer whether purchasing them is necessary.
When searching for a copier, there are a few variables that are important to consider:
Pages per minute (PPM) is the speed at which copiers print. Increased PPM means higher employee efficiency because there is less time waiting for pages to print.
Dots per inch (DPI) is the measurement of the resolution a copier is capable of producing. Good DPI is important for printers that are relied on to print high-quality marketing and publishing material.
Paper capacity measures the volume of paper a copier can hold at one time before it needs to be reloaded. In a busy office where printing occurs all day long, it’s a good idea to choose a copier with a large paper capacity. Measuring the monthly paper consumption at your business is the best way to determine the paper capacity you need. It’s always a good idea to pay for a slightly higher paper capacity than your company requires so you don’t clog your copier with paper.
Network integration is useful for many businesses that rely on a wireless connection in order to print.
Traditionally, color copiers cost significantly more money than black-and-white copiers. But color has become much more affordable in recent years, and if your business usually outsources color printing, buying a color copier would be a great money saver.
All content provided herein is for educational purposes only. It is provided “as is” and neither the author nor Office Depot, Inc. warrant the accuracy of the information provided, nor do they assume any responsibility for errors, omissions or contrary interpretation of the subject matter herein.
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