Using Mobile Device Printing to Help Increase Productivity and Improve Workflow
March 6, 2017
Smartphones and tablets are everywhere you look. While they’re great for entertainment purposes, many people find that their mobile devices are almost essential when it comes to keeping them productive. With the flexibility to work from almost anywhere, mobile device enthusiasts are able to conduct research while at the park, read while commuting or even design from their favorite coffee shop. The freedom to work from various locations is certainly convenient but what happens when you need to print? Normally, this is where things can get complicated. Having to go through a laborious process of saving and sending items to a desktop PC linked to a printer isn’t ideal. Cut out that time-consuming step by linking your team members' mobile devices to a mobile printer using the latest printer apps, scanner apps or a printers’ built-in technology.
Step-up Productivity and Create Seamless Workflows With Mobile Printers
Many workers carry their smartphones and tablets with them everywhere they go. Although the devices themselves are usually readily accessible, until recently, being able to print from them was a no-go. Printing out that great idea that you and your co-workers came up with for a team meeting or a client presentation often involved having to transfer files from the mobile device and onto a computer which was mapped to a printer. Now you can save valuable time by simply connecting mobile devices directly to a printer. This may mean updating printer and device information for the initial paring, but this small investment of time is likely to help you see improvements in workflows and productivity among loyal mobile device users.
Which Smartphones and Printers Are Compatible?
In order to take advantage of the latest printing technology you’ll need to use recent smartphone and tablet models. For example, AirPrint technology enables direct printing from iOS devices. You need an AirPrint-compatible printer, such as Brother, Epson, HP and Lexmark, and a mobile device with a recent iOS connected to the same Wi-Fi network as the printer. There is no need for an additional app, as all the built-in apps, such as Safari, Photos and Mail, already enable printing and work directly with AirPrint. Simply tap "Print," and you should see the AirPrinter detected and listed.
Android systems let you print remotely from a smartphone or tablet to a printer located miles away from you. Using Google Cloud Print, you can connect to any printer so long as it’s connected to a PC that is running a Chrome browser and uses Windows, Mac or Linux. A few printers also have inbuilt support for Google Cloud Print. To set up a printer for Cloud Print, check whether it already has in-built support and follow the set-up instructions. Otherwise, configure the printer to work with Cloud Print, and install a suitable Cloud Print-compatible app on each of the Android mobile devices.
What Other Print Support Tools Are Available?
Looking for support? Most major printer manufacturers offer their own mobile printing support tools with similar features to AirPrint and Cloud Print. Some also offer scanning features that let users scan documents directly to a mobile device and print documents sent to a special email address linked to the printer. For ultimate flexibility, choose a mobile printer small enough to slip into a briefcase with Bluetooth® connectivity for direct printing from a mobile device while on the go.
Worried About Security Breaches?
Imagine a team member presses “Print” but gets distracted by an urgent call and leaves highly confidential information sitting in the printer tray where anyone can get it. Secure job-release systems or “pull-printing” ensure print jobs cannot be released without user authentication. Increase security with a Bring Your Own Device policy that ensures all personal devices used for company work and linked to your printers are fully protected from cybercrime, and limit the printers' access to trusted, known users.
With so many workers operating remotely, from home or while traveling, the ability to use mobile devices to carry on working is essential. Revolutionize your team’s workflow with mobile printers that allow them to print and share information the moment they get into the office or even send documents to print from halfway around the world.
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