Self-Storage Strategies to Create More Space Without Creating More Chaos
Are you feeling a little crowded around your workplace? If the sense of crowding is because you're storing so much in terms of files, inventory or equipment, consider moving some of these items off-site to a self-storage facility. Once you've made room for your current employees and stock, you may be surprised at how much easier it is to get work done (and how much more productive your entire team becomes)! Take a look at some tips on how to choose what you want to store — and how to pack and organize storage boxes for the utmost efficiency.
What to Send to Storage Facilities
Extra inventory is a prime candidate for moving to self-storage facilities. This is a particularly beneficial idea if you sell products that require a climate-controlled or weatherproofed storage facility, such as books, clothing, upholstered goods or artwork. If your business is seasonal, prepare items for shipping ahead of time and then store them. That way you can pull them out, ready to send, when you need them.
If you have equipment that you only need seasonally, self-storage is often a better option than allowing them to clutter up your workplace storage facilities. Pack away your snow blower and snow shovels during the summer, and store your holiday decorations off-site as well. Your business may also own bulky equipment that you only use occasionally. For example, a lawn service business might only need its tree-trimming equipment once in a while, or a videographer might not have room to store a bulky dolly. Take advantage of self-storage for these items as well.
How to Pack for Self-Storage
Choose smaller storage bins and boxes rather than larger ones whenever possible. Smaller storage boxes are easier for you to shift yourself if you need to find an item in the bottom of a stack. The smaller a box is, the less you have to dig around to find the one item you're looking for.
Consider packing in transparent plastic bins so you can spot items before you even open a box. Choose storage boxes and bins that are all the same size whenever possible so you can stack boxes with ease. Box strength and stability lessens over time; purchase new boxes, and buy enough for everything you're storing that's small enough to fit in one to avoid dust.
Pack any fragile items securely, wrapping them in bubble roll. Place fragile items near the top of your stacks of boxes so the weight of heavier boxes on top of them doesn't crush them over time.
Self-Storage Organization and Labeling
Mark and organize your storage boxes by numbering them using removable labels. Create an inventory list that details all the items in each box. Do this instead of labeling the boxes with a list of what's inside to give you flexibility when you remove or replace items. Keep a copy of your inventory list in your office so you remember what's in self-storage and to have on hand for insurance purposes if needed.
As you arrange your items being stored, remember that you're not fitting together the pieces of a puzzle. In most cases, you want access to all these items, so design your storage unit plan accordingly. Plan pathways that lead to all parts of the storage unit so you can access any items you need to remove.
Once you've designed your storage plan, create a map that shows where the boxes are by number. Add this to your inventory list, and place both documents in a plastic sleeve to keep them safe. Clip your map and list in an obvious place inside your storage unit so any employees visiting the unit can find exactly what they're looking for.
Take advantage of self-storage facilities to give yourself more space at work and better organization of your inventory and equipment. Careful planning and packing can help you maximize your storage so you can streamline shipping and overall productivity.
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